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PROCEDURE FOR RECRUITMENT OF WORKERS FOR EMPLOYMENT IN MALAYSIA.
Department of Bureau of Emigration Overseas Employment Pakistan had laid down following procedure for recruitment of Pakistani workers to work in Malaysia through Overseas employment Promoters ( eg Iqbal Brothers )

1- Placement of Demand by Malaysian employer

i)

The Employer shall submit an application to Ministry of Home Affairs (MOHA/KHEDN)/ Labour Department Sarawak (LDS)/Immigration Department Malaysia, Sabah ,(IDM) Sabah), as the case may be to obtain Permission /Approval Letter to employ foreign workers.

ii)

MOHA (KHEDN)/LDS/IDM Sabah shall process application and issue Approval letter to the Employer.

iii)

The Employer shall prepare a set of following documents in English and submit it in
Community Welfare and Labour Section of the High Commission for Pakistan, kuala
Lampur for endorsement/attestation.

a)

Appointment Letter/Power of Attorney by the Employer in the name of Licenced Overseas Employment Promoter (click to view).

b)

Demand Letter addressed to Licensed Overseas Employment Promoter (click to view ).

c)

Employment Contract between employer and Worker.

d) Affidavit by the Employer
   
 
2- Verification of Community Welfare Attach
The Following Additional/Supporting documents shall be enclosed with the application by the Employer:

a)

Covering Letter for High Commission for Pakistan, Kuala Lampur

b)

Covering Letter for Malaysian Mission in Pakistan, Islamabad/Karachi.

c) A copy of Approval Letter issued by MOHA Malaysia (KHEDN)/ID Sarawak/IDM Sabah, along with duly certified English translation (original approval letter will be seen and returned to the employer).
d) Company Information/Certificate as maintained Companies Commission of Malaysia or any other relevant authority.
e) Company Profile (with full contact information including e mail and website address).

Community Welfare Attaché shall attest the Demand Letter and Power of Attorney after verification of job availability and financial soundness of the Employer within two days from the date of submission of documents under intimation to this Bureau simultaneously.
 
3- Procedure for grant of permission
Dept of Protector of Emigrants in Pakistan shall, on receipt of demand documents, grant permission after obtaining approval of the Bureau.
 
4- Advertisement of Demands
The Overseas Employment Promoter in Pakistan ( Iqbal Brothers ) shall advertise invariably the demand in leading national Urdu newspapers as per attached advertisement format.
5- Selection of Workers
The Employer shall recruit workers of choice himself or his authorized representative or by
the Overseas Employment Promoter on the criteria RIGHT MAN for RIGHT JOB.

6- Security Clearance
A selected worker shall himself obtain police character verification certificate from District Police Officer (DPO) of District of residence for the purpose of endorsement of visa and recruitment
Of Malaysian Government workers shall be responsible for its genuineness.

 
7- Medical Examination Test
The Selected workers shall arrange himself his medical certificate from following medical centers accredited by the Ministry of health Malaysia and High Commissioner in Islamabad:
i)

Taj Medical Complex Ltd M.A Jinnah Road , Karachi

ii)

Taj Medical Centre, 2-4-A Sehat Centre, Crowne Plaza

iii) Businessman Hospital (Shalimar), Shalimar Link Road, Lahore.
iv) Taj Medical Centre, ll A, Wahdat Road, near Allied Bank, Lahore
v) Shifa International Hospital , Islamabad
vi) Al- Hilal Medical Centre , Karachi

The Expenses for Medical Tests/examination will be borne by worker himself .On arrival in Malaysia, all workers will be re-examined medically. In case any medical certificate is found incorrect/fake the concerned worker will be repatriated back home immediately at his own risk and cost.
8- Endorsement of Visa
The Overseas Employment Promoter Shall arrange calling/entry visas through Malaysia employer duly approved by Home Department for selected persons. The High Commissions of Malaysia in Islamabad/Karachi will endorse visa on the Machine Readable Passport of intending emigrant after obtaining following documents.
a)

Application Form

b)

Visa Fee

c) Medical Certificate from nominated medical center
d) Character/good conduct certificate issued by DPO
e) Company Profile (with full contact information including e mail and website address).
 
9- Registration of Employment contract with protector of Emigrants
The Overseas Employment Promoter shall apply for registration of employment contract of each selected worker with concerned Protector of Emigrants and shall furnish following documents.
a) a) Machine Readable Passport of intending emigrant duly endorsed entry visa by the High Commission of Malaysia in Islamabad/Karachi.
b) Employment contract duly filled in and signed by the employee, employer or Overseas Employment Promoter on behalf of employer.
c) Copies of challans for deposit of Government fees, Welfare Fund in designated bank , Insurance premium etc.
d) Copy of Police character verification certificate , issued by DPO.
e) Medical fitness certificate
f) A receipt of total payment made to Overseas Employment Promoter for all expenses borne by the selected worker.
g) Copy of advertisement given in the press to verify that it is as per format.
 
10- Clearance/registration of female workers
i) In case of demand for females workers, Community Attaché shall visit place of employment and verify the credential of the employer, working conditions, boarding and lodging for females workers.
ii) A Selected lady workers will provide a NOC from her parents/guardians for her
employment in Malaysia.
iii) Affidavit of employer as per specimen.
iv) An undertaking from the Overseas Employment Promoter concerned that the concerned
employer have good reputation and will safe guard the interest of the female worker in Malaysia.
v) Protector of Emigrants concerned shall send fortnightly repot regarding registration of
female worker to Director General, BE&OE for information.
 
11- Pre departure briefing
i)

The Overseas Employment Promoter shall brief the selected worker about terms and conditions of this service.

ii)

The selected worker shall appear before Dept of Protector of Emigrants who shall brief him abut terms and conditions of service.

iii)

O&B Officer shall brief the emigrants in Protector of Emigrants office. The orientation and briefing will cover the following as per modules prescribed by the Malaysian Government.

a) Climate, social, customs, traditions, of the host country.
b) Salient Features of the Labour Laws of the host country.
c) Do’s and Don’ts while abroad.
d) Voluntary willingness of the emigrants to serve abroad.
e) Signed copy of employment shall be handed over to emigrant bearing registration number and signatures of Protector of Emigrants after briefing session.
 
12- Clearance/registration of female workers
i) In case of demand foe female workers, Community Welfare Attaché will visit place of employment and verify the credential of the employer, working conditions, boarding and lodging for females workers.
ii) A selected lady workers will provide a NOC form her parents/guardians for her employment in Malaysia.
iii) An undertaking from the Overseas Employment Promoter concerned that the concerned employer have good reputation and will safe guard the interest of the female worker in Malaysia.
iv) Protector of Emigrants concerned will send fortnightly repot regarding registration of female worker to Director General , BE&OE for information.
 
13- Departure of workers
i) Overseas Employment Promoter shall furnish complete list of migrants proceeding to each employer alongwith flight details.
ii) The Overseas Employments Promoter shall arrange tickets and will ensure safe departure of workers to Malaysia. Every selected worker will wear clean national dress or Trouser/shirt.
iii) The list of departing emigrants alongwith details shall immediately be sent to Community Welfare Attach, Kulalampur, Malaysia for his information.
 


POWER OF ATTORNEY


We /s. (Company name) Company registration number) situated at _______________________________
Malaysia, do hereby Authorized and Appoint M/s._____________________________________________________________________________________

Pakistan, (please write name and other details) to be our true and lawful attorney I Pakistan for the purpose of handling all affairs associated with the collection of CV’s of Pakistani workers for employment, making selection of workers , etc for our company, and to sign all necessary documents and employment contracts required by the law and regulations of Pakistan and Malaysia, and to arrange for passports and necessary visa endorsement with the High Commission of Malaysia , Islamabad/Consulate General of Malaysia, Karachi and to make arrangements for the workers’ passages to the job site.

This power of attorney shall remain valid till all the workers arrive in Malaysia according to the Demand Letter No. Dated 2005


This power of attorney is non-transferable and irrevocable.

In witness where of we have executed this documents on _______________day of _______________ 2005.

____________________
(Employer’s Name)


(Director)

Certified and attested in the country of employment By the Embassy of the Islamic Republic of Pakistan in Malaysia

Full Name _____________________________________

Designation ____________________________________

Date __________________________________________

 
 
 
 

DEMAND LETTER

Date _______________ 2005

To
M/s

The OEP (please mention name of your authorized OEP in Pakistan)
(mention complete address)
(mention name of city)

Dear Sir ,

SUBJECT: DEMAND LETTER FOR RECRUITMENT OF (mention number of worker)
WORKERS FROM PAKISTAN IN (mention sector).

We hereby appoint your company to recruit and Collect Relevant CV’s with Medical of Pakistani male ____________ workers for employment with our company and to liaise with relevant authorities in Pakistan concerning this recruitment.

Item
Category
Number
     
     


OUR RECRUITMENT TERMS AND CONDITIONS ARE AS FOLLOW

1 Age Years old
2 Salary RM per day for 26 days
3 Minimum Guaranteed salary RM per month
4 Increment Based on performance
5 Allowances Nil
6 Period of contract 3 years and extended on mutual agreement
7 Accommodation Provided by the employer
8 Food On the account of the employee
9 Medical Facilities As per Malaysian Labour
10 Annual Medical Examination Fee As per Malaysian Labour Law
11 Bankers Guarantee in favour of the Immigration Department of Malaysia Paid by the employer
12 Air passage Fee air passage upon completion of 3 years contract
13 Leave and Holiday As per the Malaysian Labour Law
14 Normal Working Hours 8 hours per day
15 Overtime As per Malaysian Labour Laws
16 Payment of Levy Paid the company and deducted from monthly salary of employee in 12 equal installments
17 Payment of Insurance Premium Paid by the employer
18 Transport Provided by the employer from accommodation to work place
19 Death Compensation As per the Malaysian Labour Law (covered by FWCS)
20 Repatriation of terminated workers Paid by the employer
21 Repatriation of sick, disabled workers Paid by the employer
22 Repatriation of Dead body Paid by the employer (covered by FWCS)
 
Kindly arranged to recruit the above mentioned categories at the earliest.

Thanking You ,

Your faithfully,

____________________

Name of the Employer
(Managing Director)

Certified and attested in the country of employment by the Embassy of the Islamic Republic of Pakistan in Malaysia

Full Name _____________________________

Designation and Seal ___________________________________

Date __________________________________

 

 

 
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